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Clerk’s Office

 

Loretta C. Wells

Clerk

708-596-6040 Ext. 3123, 3118

lwells@thorntontwp.com

Loretta C. Wells’ duties as Thornton Township Clerk are an essential part of township government. As the official custodian of Thornton Township records, Clerk Wells safeguards, preserves, and manages all documents and information for the public record and public access, ensuring transparency. She also posts legal and public notices for board meetings, the annual town meetings, and special township meetings, enabling residents to stay informed and actively participate in local government.

Clerk Wells has diverse responsibilities, which include administering the oath of office to all township elected officials, certifying the annual tax levy approved by the supervisor and board of trustees, and advertising and opening all bids publicly in the procurement and contracting of township goods and services. Additionally, she takes and documents the roll call on all township business voted upon to ensure the fairness and integrity of the process.

Clerk Wells serves as a Notary Public, offering notarization services at no charge to township residents. The Clerk’s Office also provides temporary 90-day vehicle placards, and replacement placards, for disabled persons with a completed application from the doctor. Additionally, the office sales Fishing and Hunting Licenses (IDNR). Distributes informational manuals and brochures on township events and services, as well as bus and public transportation schedules.

The Clerk’s Office is actively involved in voter registration throughout Thornton Township. They also offer valuable assistance with early and absentee ballot applications, conduct election outreach, and host deputy registrar classes to promote civic engagement and voter participation.

For questions or information, please call 708-596-6040, Ext. 3123 or 3118.

At Thornton Township, we are here to serve you.

  • Assist clients in finding their voters information.
  • Assist our clients in finding resources through collaboration with various
  • Social Service Agencies and Community Agencies.
  • Registration of qualified voters. Voter registration in School Districts #205 (Thornton, Thornwood, and Thornridge) and South Suburban College.
  • Distribution of Absentee Ballot Applications.
  • Issue temporary 90-day Vehicle Placards for disabled persons, with a completed application from the Doctor.
  • Manages the coordination and distribution of replacement placards.
  • Notary Public Documentation (notarizing documents at no charge)
  • Distribute manuals and travel information such as bus schedules and brochures.
  • Maintain all records and minutes of Township Board Meetings.
  • Inform the residents of Thornton Township Meetings through Legal and Public Notices.
  • Administer Oaths to all Township Elected Officials.
  • Publicizing and conducting the Annual Town Meeting is required by statute to be held second Tuesday in April of each year. Electors elect a Moderator.
  • Assists County Clerk with Election Outreach and Deputy Registrar Classes.
  • Acts as the Official Custodian of Thornton Township records.
  • Conducts Bid Opening.

Agendas, Notices, & Minutes

2024

DateTitleAgendaMinutes
Tuesday January 09, 2024Board of TrusteesViewCanceled
Tuesday January 23, 2024Board of TrusteesView

Absence of a Quorum
Tuesday February 13, 2024Board of TrusteesViewView
Tuesday February 27, 2024Board of TrusteesViewView
Tuesday March 12, 2024Board of TrusteesViewView
Monday March, 25, 2024Board of TrusteesSpecial AgendaView
Tuesday March 26, 2024Board of TrusteesCancelled
Tuesday April 09, 2024Board of TrusteesViewView
Tuesday April 23, 2024Board of TrusteesViewView
Tuesday May 14, 2024Board of TrusteesViewView
Tuesday May 28, 2024Board of TrusteesMeeting Agenda (View)

GA Hearing Agenda (View)

Road & Bridge Agenda (View)
Lack of Quorum
Friday May 31, 2024Board of TrusteesReconvened Board Agenda (View)

Reconvened Road and Bridge (View)

Reconvened GF and GAF (View)
View

Road and Bridge

GF and GFA
Tuesday June 18, 2024Board of TrusteesView Cancelled
Thursday June 20, 2024Board of Trustees (Special Meeting)ViewView
Monday July 1, 2024Board of Trustees (Special Meeting)ViewView
Tuesday July 16, 2024Board of TrusteesViewView
Tuesday August 15, 2024Board of Trustees (Call for Special Meeting)Special Meeting Agenda

Call for Special Meeting
View
Thursday August 20, 2024Board of TrusteesView
Thursday August 28, 2024Board of Trustees (Special Meeting)View
Tuesday September 10, 2024Board of TrusteesView
Tuesday September 24, 2024Board of TrusteesViewView
Tuesday October 08, 2024Board of TrusteesView
Tuesday October 22, 2024Board of TrusteesView
Wednesday October 30, 2024Board of Trustees (Call for Special Meeting)View
Tuesday November 19, 2024Board of Trustees
Tuesday December 17, 2024Board of Trustees

2023

DateTitleAgendaMinutes
January 10th, 2023Board Of TrusteesViewView
February 21th, 2023Board Of TrusteesViewViewView
March 14th, 2023Board Of TrusteesViewView
April 10th, 2023Board Of TrusteesViewView
May 09th, 2023Board Of TrusteesViewView
May 23rd, 2023Board Of TrusteesViewCanceled
May 31th, 2023Board Of TrusteesViewView
June 20th, 2023Board Of TrusteesViewViewView
July 18th, 2023Board Of TrusteesViewView
August 15th, 2023Board Of TrusteesViewView
September 12th, 2023Board Of TrusteesCanceled
September 26th, 2023Board Of TrusteesViewView
October 10th, 2023Board Of TrusteesViewView
October 24, 2023Board Of TrusteesCanceled
October 30, 2023Board Of TrusteesViewView
November 28th, 2023Board Of TrusteesViewView
December 19th, 2023Board Of TrusteesViewView

2022

DateTitleAgendaMinutes
Tuesday January 10, 2022Special Meeting of the Board of TrusteesViewView
Tuesday January 11, 2022Board Of TrusteesViewView
Tuesday January 25, 2022
Board Of TrusteesViewView
Tuesday February 08, 2022Board Of TrusteesViewView
Tuesday February 22, 2022Board Of TrusteesViewAbsence of a Quorum
Tuesday March 1,
2022
Reconvened Board Of Trustees Meeting from February 22ViewView
Thursday March 3,
2022
Reconvened Board Of Trustees Meeting from March 1ViewView
Tuesday March 8,
2022
Board Of TrusteesViewView
Tuesday March 22,
2022
Board Of TrusteesViewView
Tuesday April 12,
2022
Board Of TrusteesViewView
Tuesday April 26,
2022
Board Of TrusteesViewView
Tuesday May 10,
2022
Board Of TrusteesViewView
Tuesday May 24,
2022
Budget Hearing
General Fund and General Assistance Fund
View
Notice
View
Tuesday May 24,
2022
Budget Hearing
Road and Bridge Fund
View
Notice
View
Tuesday May 24,
2022
Board Of TrusteesView
Notice
View
Tuesday June 21, 2022Board Of TrusteesView
Notice
View
Friday July 1, 2022Special Meeting of the Board of TrusteesViewView
Tuesday June 21, 2022Board Of TrusteesViewView
Tuesday August 16, 2022Board Of TrusteesViewView
Tuesday September 13, 2022Board Of TrusteesViewView
Tuesday September 27, 2022Board Of TrusteesViewView
Tuesday October 11, 2022Board Of TrusteesViewAbsence of a Quorum
Tuesday October 25, 2022Board Of TrusteesViewAbsence of a Quorum
Wednesday November 9, 2022Board Of TrusteesViewView
Tuesday November 22, 2022Board Of TrusteesBoard Approved CancellationBoard Approved Cancellation
Tuesday December 20, 2022Board Of Trustees

ViewView

2021

DateTitleAgendaMinutes
January 12th, 2021Board Of TrusteesViewView
January 26th, 2021Board Of TrusteesViewView
February 16th, 2021Board Of TrusteesViewView
March 9th, 2021Board Of TrusteesViewView
March 23rd, 2021Board Of TrusteesViewView
April 13th, 2021Board Of TrusteesViewView
April 27th, 2021Board Of TrusteesViewView
May 11th, 2021Board Of TrusteesViewView
May 25th, 2021Board Of TrusteesViewView
June 15th, 2021Board Of TrusteesViewView
July 20th, 2021Board Of TrusteesViewView
August 17th, 2021Board Of TrusteesViewView
September 14th, 2021Board Of TrusteesViewView
September 28th, 2021Board Of TrusteesViewView
October 12th, 2021Board Of TrusteesViewView
October 26th, 2021Board Of TrusteesViewView
November 9th, 2021Board Of TrusteesViewView
November 23rd, 2021Board Of TrusteesViewView
December 21st, 2021Board Of TrusteesViewView

Freedom of Information Act (F.O.I.A.)

All public records in Thornton Township are available to any person for inspection or copying, in accordance with the Freedom of Information Act. For information related to the public’s rights under the Illinois Freedom of Information Act, please visit the Attorney General website.

To request public records from Thornton Township, you can now submit your request online using our portal.

To submit a new request, please click the “New Request” button below and complete the form. To check the status of a submitted request, click the “Track Status” button and enter the Request Number and Security Key provided in your confirmation email.

 

New Request  |  Track Status

 

For any additional assistance, you can still submit your request in writing via email or mail. Please send a detailed letter of the documents you are requesting to our Freedom of Information Officer.

FOIA Request
333 E. 162nd StreetSouth Holland, IL 60743
Phone: (708) 596-6040

Handicap Parking Placard

Temporary Handicap Placard

Applications are available at the Thornton Township Clerk’s office. Thornton Township issues temporary handicap parking placards to qualified individuals who submit an application signed by their physician stating the nature and duration of the applicant’s disability.  Temporary Handicap Parking Placards are issued immediately upon receipt of a properly completed application.

Permanent Disability Parking Placard

Applicants requesting a Permanent Handicap Placard must submit a completed “Persons with Disabilities Certification for Parking Placard” form. Thornton Township is able to submit the completed application to the Secretary of State and will issue a Temporary Handicap Placard for 30 days until the applicant receives the Permanent Handicap Placard in the mail.

Notary Public

As a convenience for you, we have Certified Notaries available at no charge. Notary public services are available Monday through Friday from 9:00 a.m. to 4:00 p.m.

 

For notary services individuals must: 

  • Have two (2) forms of I.D. containing the individual’s signature, and at least one containing the photo of the signer(s), (i.e., driver’s license or passport). 
  • All signers must be present at the time of notarization(s). 
  • Make sure documents are complete (with exception of your signature). In order for us to notarize, we must see the entire document (s). 
  • Do not sign your signature until you are in the presence of the notary. 

The Township Clerk’s Office DOES NOT provide the following services: 

  • Witness documents. If your documents require a witness, you must bring in your own witness
  • Give legal advice or prepare legal documents
  • Notarize documents written in a foreign language
  • Wills or Living Wills 
  • Land documents (i.e., mortgages, loan modifications, etc.)

 

For further information on our notary services, please contact the Clerk’s office at 708-596-6040 ext. 3118. 

Fishing/Hunting Licenses